Booking & local business · 4 steps
Offer a new time for cancelled bookings
When a Cal.com booking is cancelled, AI writes a short, polite e-mail with your booking link so the person can pick a new time, and your team is told the cancellation reason.
Required integrations
Messages it sends
Informational messages
Sends order, shipping, appointment or payment updates; no İYS consent is needed, but the text must not contain offers or promotion.
Budget cap: At most $0.3 per run
What this template does
This Booking & local business template has 4 steps and is copied into your own project in one click; you then change the copy in the editor as you like. Who it's for: local businesses, beauty & wellness, sports & fitness, health, B2B sales and agencies.
Accounts you need to connect: Cal.com and Email (SMTP). The budget cap is $0.3 per run; when the cap is reached, the remaining steps don't run.
When it runs
The workflow starts when Booking cancelled happens in your Cal.com account. Cal.com delivers the event instantly by webhook; the webhook subscription is created automatically when you connect the account. Only events that meet the template's condition start the workflow; you can change the condition in the panel.
How it works
- 01
Cal.com · Booking cancelled
Integration eventStarts the workflow when “Booking cancelled” happens in your Cal.com account.
- 02
Generate text
Has the AI write text from your instructions in a single step, e.g. a short reply draft for every new comment.
- 03
Send email
Sends an email to one person from your connected account (SMTP or Resend), e.g. a thank-you email to someone who filled in your form.
- 04
Notify team
Sends your project team an in-app notification, email, Slack or Telegram message; e.g. when a hot lead comes in.
Setup notes
- Account choices, message template names and consent rules for this template are covered step by step in the setup guide (in Turkish).
How to customise it
- Fill in the
bookingUrlvariable under Settings → Variables for your business; the template ships with a placeholder value. - If you want to check things before they go out, add a Request approval node before the step that sends something out.
- Change the per-run budget cap ($0.3) under Settings; with an economy model you can lower the cap too.
- Before activating it, test the workflow with Test run; the run panel shows every step's input and output.
Frequently asked questions
Which booking tools does it work with?
The template is built on Cal.com. You can also take booking events from Calendly and Google Calendar: change the trigger's account and event, then check the field names in the next nodes.
Do these messages need İYS consent?
No. Informational messages such as order, shipping, appointment or payment updates are not commercial messages and need no consent. If you add an offer, a discount code or promotion to the text, it becomes a commercial message and needs İYS consent.
Does the workflow wait for my approval?
This template has no approval step; once activated, the steps run automatically. You can add a Request approval node in the editor wherever you want to check things first.
How much does a run cost?
The template comes with a budget cap of $0.3 per run; when the cap is reached, the remaining steps don't run. The real cost depends on the model you choose and the number of items; you change the cap under Settings.
Can I use the template before connecting the accounts?
Yes. The workflow is still created; the affected node shows a warning during validation, and the warning disappears once you connect the account.
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